Image via CrunchBase
This is something that more and more of us are having to deal with as we usually now have a personal account that we created when we first start using Google, then one when we create a custom domain website/blog through Google, when our school or work starts using Google Apps we get yet another Google account. As far as I have been able to figure out there is no simple way to merge or selectively merge accounts to one Google Account. This has meant that figuring out where I created a document or what calendar I put an event in, etc., when I have been using multiple accounts throughout the day is making what little is left of my mind — spin and is not easy to keep track of.
- School – Google Apps
- One Foot In Reality
- Thinking at Last
On Thursday night I sat down to think about how I could reduce the frustrations I was feeling over having all the different Google Accounts and how they are not integrated to work together easily. I looked in the different accounts, found out more about what was where versus where it needed to be. Then I thought about what I would need to do in order to move as much of my data from all the other Google accounts into one or two accounts. After reviewing my needs for a while, I figured out that the simplest way to accomplish this would be to go back to having gMail.com be my primary hub in Google.
- gMail.com is my primary personal email account and already have most of my other email accounts setup to go to my gMail address.
- gMail.com calendar links directly to my primary email and I can easily insert events from email.
- When I open a docment, PDF, slide show, etc., from my email, it goes to my gMail.com Google Docs account for filing.
- There is e plenty of space available for other things in my gMail.com account.
- My One Foot In Reality blog is still part of the dashboard in gMail.com
- I will not have a “custom domain” URL i.e. http://www.onefootinreality.com or any of the other premium sites names that I own and pay to use annually.
- gMail.com’s email application is blocked where I work, so I have to use Apple’s Mail during the day.
- I don’t want to use my gMail.com Google Docs to share with my students and I will maintain that boundary and stay within the District’s Google Apps when working with student work.
- Eventually, I will have to change my Class Portal over to gMail.com sites, for easier integration with everything I am doing. Then ask the IT people to change the my link on the District webpage (I will check to see on that one before I go to far with redoing my where my class portal resides)
Believe it or not I actually thought this change through, instead of impulsively just jumping in and doing, before thinking through what needed to be done (my usual “modus operandi”) and planned out what the steps should be and what data I could move quickly and easily.
This whole operation was made a lot less painful by Spanning Synch software, which automatically re-synched my Calendar and Contacts from my old accounts to gMail.com by using iCal as the base calendar. I didn’t loose any data or have to go through and pull out a bunch of duplicate entries. Spanning Synch was critical to making this transfer much easier.
The difficult part was to be going through my Google Docs and putting everything manually into either gMail.com or my school Google Apps account. I knew that this would be the biggest pain in the butt, because I had created work for school in all the accounts without realizing it and had documents in my school account that I didn’t want there.
So I spent most of Friday night and some of Saturday morning manually moving data from my other Google Accounts to gMail.com and sorting through all of my gDocs. Overall it was a relatively painless endeavor just time intensive, but I do wish that Google would create a dashboard that you could add your various Google Accounts and give you the option to merge or re-direct the accounts you would like into one account.
So far using gMail.com as my hub has worked great and I haven’t felt lost, but it is very early into this change. I still would like a simpler way to switch between Google Accounts without logging in and out of my every time, but now instead of five, I only have to worry about two accounts for gDocs and one for everything else.
Now if I can just get the Hiveminder gadget to work in my gCal and gMail, that would be make this transition even better.
What have you done to make a difference today?
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